Transcripts Policy

A transcript is an exact copy of a student's permanent academic record at the time it is issued. It can be either an official or an unofficial transcript, with the latter usually issued directly to and only for the personal information of the student concerned. Partial transcripts are not issued. A Gadsden State transcript includes the student's complete record at GSCC.

Transcripts covering a student's secondary and previous college education that have been submitted to Gadsden State to meet a requirement for admission become part of the Registrar's official file. The College does not reissue or certify copies of transcripts from other institutions. The student concerned must order any required transcripts directly from other institutions where the coursework was taken.

The official permanent academic records for all Gadsden State students are maintained by the Office of Admissions and Records. This information is protected by federal law and released only in accordance with the guidelines set forth in the Family Education Rights and Privacy Act of 1974. Only the student may request a copy of his or her academic record. Friends and family are not permitted access to a student's record without the written permission of that student.

If the student wishes to request or pick up a transcript, he/she should come to the Office of Admissions and Records in the One Stop Center on the East Broad Campus and be prepared to show a photo ID. Transcripts are issued only at the written request or authorization of the student concerned. When the student requests a transcript, the following must be included: name (including any names used while at GSCC), student number, date of birth, dates of attendance, daytime phone number, name and address of the recipient, and signature. NOTICE: Transcripts will not be processed without the proper signature.

Requests for transcripts will normally be processed within 3 business days. However, a longer period of time may be needed for processing at the end of each semester or during registration. Transcripts are not issued for those students who are indebted to the College until such indebtedness is satisfied. Requests for transcripts must be made in writing, online, either in person, email, by fax 256.549.8466, or by mail to The Records Office, Gadsden State Community College, P.O. Box 227, Gadsden, AL 35902-0227.  ***The preferred and most efficient method for requesting a transcript is online through Self Service Banner.    *** There is no charge for transcripts issued to the student or provided to other institutions or third-party recipients in paper form. There is a $3 per transcript fee for transcripts delivered electronically.